Coronavirus: NFWI Advice for WI members

17.03.2020
 

NFWI events

In light of the ongoing spread of COVID-19 and the new Government advice regarding social contact, the NFWI has made the difficult decision to cancel the Annual Meeting at the Royal Albert Hall on 4 June, and to postpone the Wales Conference on 26 April until later this year. We have been keeping a very close eye on the situation over the last few weeks but as the number of cases is rising and advice is becoming stricter, we believe this is the most responsible decision to make, even at this distance from the June event. We make this decision with great sadness and we know many members will be very disappointed, as we are, but we always prioritise the health and wellbeing of our members above anything else. We are still working out the practicalities involved for both events, but we wanted to let members know as soon as possible.

You will still receive your Annual Meeting documentation in the upcoming NFWI mailing as this was signed off at the end of February. Please retain this documentation and we will be in touch to confirm how we will proceed with regard to the selection of this year’s resolutions.

Denman

Denman is postponing all courses and specific events that were scheduled to run until 12 April. Please contact Denman directly if you have a booking to discuss how you wish to proceed. We understand that many of you are concerned about current bookings and may wish to receive a refund, however we are all conscious of the financial impact this period of closure may have on Denman and therefore request you to consider postponing your booking to a later date rather than cancelling if this is possible. Please note that we will review all future courses again in a week’s time and will update you accordingly. Thank you for your continued support for Denman.

Walking Netball

England Netball have announced that all netball activity is being suspended until further notice, which includes Walking Netball. Walking Netball hosts will be contacted directly to discuss further.

The NFWI will also circulate this information on its website, on My WI and on all social media platforms.

Further information

NFWI Annual Meeting

Members who have paid for observer tickets should be reimbursed; invoices to federations for observer tickets will be revoked/ refunded if already paid.

All 2020 Pooling of Fares payments made to the NFWI will be refunded to federations.

The NFWI is unable to cover the cost of accommodation and this will have to be covered by federations in the usual way, if refunds are not possible. Federations can ask WIs to contribute to these costs however this is to their discretion and would be a voluntary contribution.

Federations are not obliged to reimburse travel and accommodation costs to WI Advisers and observers, if refunds for these services are not possible.

The staff team at the NFWI will be working behind the scenes to ensure that any governance obligations can be carried out, for example resolutions voting. We ask for your patience while we confirm these arrangements. Further information will follow as soon as it is available.

WI meetings

As outlined in my email yesterday, we are now actively encouraging WIs to follow the new Government advice and reduce contact as far as possible, particularly for those who are more vulnerable. We are putting together FAQs for WIs and members to outline this, as well as some of the other practicalities involved.


2020 Resolutions Announced

Between November and February, every WI member had the chance to have their say about the resolution they wished to go forward to the Annual Meeting in London on 4th June.

2020 resolutions

Selections

1     

A Call to increase potential stem cell donor registration      

38,280

2

Female crash test dummies

9,124

3

End modern slavery

35,395

4

Time to talk about death and dying

9,820

5

Protect our precious helium

11,705

Total selections received

104,262

 

As “A call to increase potential stem cell donor registration” is ahead of “End Modern Slavery” by only around 3000 selections, the NFWI Board of Trustees has agreed that both resolutions will go forward to the Annual Meeting.
This year’s there were 104,262 selections cast.

The wordings of the resolutions are as follows:

A call to increase potential stem cell donor registration

There is an urgent need to increase the number of people registered on the aligned UK stem cell registry in order to provide potentially life-saving treatment to people of all ages with certain blood cancers. We call on all WI members to promote registration to the database to avoid people dying whilst waiting for a match.

End Modern Slavery

There are tens of thousands of victims of modern slavery hiding in plain sight in the UK. Modern slavery has severe consequences for the health and mental wellbeing of survivors. The NFWI calls on the Government to protect victims of modern slavery in the first instance and deliver longer term support to help them rebuild their lives. We call on our members to raise awareness of the prevalence of modern slavery throughout society and to campaign to defeat it.

What happens next?

Members now have the opportunity to learn more about the issues, and to discuss the resolution in their WIs before deciding how they wish their delegate to vote at the Annual Meeting.

To find out what resources are available and what the next steps are, please go to our Resolutions page for full details.


A Vision for the Future

Vision for the Future – a message from NFWI:

As the WI enters its 105th  year, the NFWI is developing a strategic vision to help shape and secure its future.  This ambitious vision will guide and focus the organisation’s work over the next five years, building on the successes it has achieved over the last 104 years, and ensure it continues to be the largest and most influential women’s organisation in the UK.

 

As part of this work four draft vision statements have been developed by the Board of Trustees, the National Council (representing all federations) and the organisation’s professional staff. In the February issue of WI Life, you will find an article which explains what the four draft vision statements are, and over the next three months the NFWI wants to engage as many members as possible to test these statements and develop them further. Please look out for the article and tell us what you think of the four draft vision statements.  The article will also explain how you can feed your views back to the NFWI.

 

The hope is that at the end of the consultation process we have a set of vision statements that capture our ambition for  our organisation, and upon which we can build our strategic plan for years to come.  It’s a discussion, a collaboration and a collective step forward.  The WI is your organisation and yours to shape for the future…..so let us know your views!


No More Violence Against Women

Harmful gender stereotypes and rigid constructions of femininity and masculinity are a root cause of gender-based violence against women. Read more about harmful gender stereotypes in this Fawcett Society research: https://www.fawcettsociety.org.uk/…/fawcett-research-exposu… 

To learn more about abuse and to find out about sources of support for yourself or a loved one visit our campaign page: https://bit.ly/2lSsmAI

#NoMoreViolence #16Days

Women’s Aid Domestic Abuse Helpline
0808 2000 247

78045865_10156875152236139_8083046060714360832_n

No More Violence Against Women

The UN’s 16 Days of Activism against gender-based violence begins on Monday 25th November (International Day for the Elimination of Violence against Women), and runs until 10 December (Human Rights Day). The WI is supporting this initiative as part of our No More Violence Against Women campaign.

Throughout the 16 Days NFWI will be sharing information about types of domestic abuse, statistics along with details of support services to raise awareness of the issue.

If your WI is marking the #16DaysofActivism, please let us know by emailing essexnews@essexwi.org.uk

To find out more about the WI’s No More Violence campaign, visit the NFWI website: https://www.thewi.org.uk/…/current-campaig…/no-more-violence

77366596_10156846499691139_1875495098700005376_o


Resolutions 2019/2020

The shortlist of resolutions for the 2020 SELECTION are in…

Five resolutions have been shortlisted for consideration by WI members for 2020. Full briefing materials, including the briefing notes, PowerPoint presentations and quizzes will be made available by NFWI at the beginning of November. The next steps will be to discuss the resolutions at a meeting between late November 2019 and early February 2020 when each member selects the one resolution they support most.

Members selections must be collated and returned to Federation before the 14th February. 2020.

1. A call to increase potential stem cell donor registration
There is an urgent need to increase the number of people registered on the aligned UK stem cell registry in order to provide potentially life-saving treatment to people of all ages with certain blood cancers. We call on all WI members to promote registration to the database to avoid people dying whilst waiting for a match.

2. Female crash test dummies
Women are significantly more likely to die, or be seriously injured, in car crashes than men. The WI calls on the government to mandate equitable testing with female crash test dummies to that of male dummies in regulatory vehicle safety tests; and for consumer organisations, such as EuroNCAP, to include a gendered breakdown in their published results.

3. End modern slavery
There are tens of thousands of victims of modern slavery hiding in plain sight in the UK. Modern slavery has severe consequences for the health and mental wellbeing of survivors. The NFWI calls on Government to protect victims of modern slavery in the first instance and deliver longer term support to help them rebuild their lives. We call on our members to raise awareness of the prevalence of modern slavery throughout society and to campaign to defeat it.

4. Time to talk about death and dying
64% of people in the UK think that we do not talk enough about death in this country, yet these conversations can be really helpful in enabling people to receive the end of life care they would want. In order to demystify a natural part of life, and support more people to share their wishes, the NFWI calls upon members to encourage open discussions about death and dying.

5. Protect our precious helium
Helium is a precious resource that is widely used in healthcare, medical and scientific research, but it is non-renewable and in short supply. The NFWI calls on WI members to help raise awareness of the need to conserve helium, and on government and industry to work together to ensure it is used responsibly, and to support innovative research that could address the shortage such as reducing use or improving capture and recycling.


 

NFWI Annual Meeting 2020

The National Federation 2020 Annual Meeting will be on Thursday 4th June 2020, at the Royal Albert Hall, London.
Observer ticket prices have been confirmed as £22.00 per ticket for this event.

**UPDATED BOOKING DETAILS**
Booking details in the October mailing to Secretaries, and all enquiries to now come to WI Centre please on 01245382233 or to tickets@essexwi.org.uk
 
AM2019o
 

FEWI & NFWI Denman Bursary Applications Open

 

BURSARY ALLOCATED BY FEWI

Our own FEWI Llewellyn Marriage Bursary 2019 for £300 towards the cost of the course of your choice is open to any Essex Federation member to apply for – application available in March edition of Essex WI News with a closing date of 30 September 2019

 

BURSARIES ALLOCATED BY DENMAN

Denman bursaries are supported by donations including donations given by or in memory of Vera Cox, Dr Ernest Walker, Jessie Burns, Joan Yeo, Claire Emery, Kathleen Mary Hughes and Olive Kenyon.

Denman First-Timer bursaries: Ten bursaries for £300 are available for a WI member attending a residential course for the first time.

Denman Carer bursaries: Five bursaries for up to £500 are available for a 2 night residential course plus care costs and travel are available for any WI member who is a full time carer.

BURSARIES DONATED BY INDIVIDUALS

Freda Barnicoat: Kindly donated by John Barnicoat in memory of his wife. Eight course bursaries for £300 are available for first time attendees on a residential course.

HOW TO APPLY FOR BURSARIES

To apply for any of the Denman bursaries detailed above, please send a short letter in support of your application to:
Karen Hodge, Denman, Marcham, OXON, OX13 6NW or email it to her at k.hodge@denman.org.uk

In your letter or email please give the following details:

  • Your full name, contact details, WI and Federation
  • The name of the bursary you would like to apply for
  • How you would benefit from attending the course
  • Whether you have received a bursary from Denman in the past
  • The number and title of the course you would like to attend if your application for a bursary is successful plus a second and third choice
  • Any accommodation or dietary needs, should your application be successful.

The closing date for applications is Friday 16 August 2019. Successful applicants will be contacted in writing by Friday 30 August 2019.
Regrettably it will not be possible to notify unsuccessful applicants.

NOTES

  • All bursaries awarded must be used on residential courses taking place between 1 October 2019 and the end of September 2020
  • For WI individual members only
  • Only one bursary may be applied for per individual
  • A bursary cannot be awarded to anyone who has been awarded a Denman bursary in the past three yearsDenman Bursaries are open to WI members only, for residential open courses and cannot be applied to a course arranged via a federation or a small group booking
  • Denman Bursaries cannot be applied to courses already booked.

# Carer costs will be paid after the course attendance upon a receipt or invoice.


Resolution Results Are In!

The headline news is that the two going forward to the vote are Decline in Buses and Don’t Fear The Smear.
Full details, plus where to find resources and help on this page:
https://www.essexwi.org.uk/resolutions-2/

SliderNFWIAM19p1.2


 

GDPR Regulations Now Available

Data protection law is changing – get your WI ready by 25 May 2018. The following is from NFWI MyWI:
 
Today, more personal information is held digitally than ever before and it travels with ease across borders. The General Data Protection Regulation (GDPR) was created by the European Union to protect and empower EU citizens’ data privacy and to reshape the way organisations across the region approach this issue. The regulation will apply in the UK from 25 May 2018The GDPR replaces the Data Protection Act (1998).   Recently, the UK Government also introduced a Data Protection Bill to make provisions for how GDPR applies in the UK. This document should be read in tandem with the GDPR.   

How does the GDPR apply to your WI?

WIs process personal data about individuals in order to provide membership services and to operate efficiently. Personal data is information that identifies an individual such as: a name, postal address, telephone number, financial details and any opinions expressed about the individual. A photo or a video recordingcan also constitute personal information.  Special categories of personal information may include racial or ethnic originpolitical opinions, religious beliefs, trade union activities, physical or mental health and sexual life. Personal data can be stored electronically in a file or database (e.g. the MCS) but it can also be physically stored in a drawer or cupboard (e.g. WI member details form). The current Data Protection Act (1998) allows WIs to use personal data in line with eight data protection principles. They require that any personal data shall be:

  1. used fairly and lawfully
  2. used for limited, specifically stated purposes
  3. used in a way that is adequate, relevant and not excessive
  4. accurate
  5. kept for no longer than is absolutely necessary
  6. handled according to people’s data protection rights
  7. kept safe and secure
  8. not transferred outside the European Economic Area without adequate protection
 

In many ways, the GDPR is similar to the Data Protection Act (1998). They are both founded on principles that your WI must interpret based on the type of personal data you handle, the level of sensitivity of that information and the level of risk you are willing to take. The biggest change with the GDPR is about transparency and accountability.  

In other words: Can your WI demonstrate that it understands how it is collecting, handling, using and justifying personal information? 

To be genuinely transparent your WI needs to know:
  • what personal information you hold, where it came from and who has access to it
  • why you are collecting the personal information, by identifying the lawful basis for the processing. The three most relevant conditions for processing for WIs would be: consent, performance of a contract and legitimate interest.
  • how long you are going to retain it for
  • who you share it with
  • to inform the individual of the above (and make sure this is recorded)
 
To be genuinely accountable your WI needs to demonstrate how you comply with the GDPR. One of the most fundamental changes with the GDPR is stricter requirements for personal data that is collected based on consent. For example if a member gives consent for her photo to be taken, this needs to be recorded, managed and updated.
 
Individuals also have eight fundamental rights under the GDPR. These are:
  1. to be informed – what data is held, how it is used, why it is used etc.
  2. access – the data you hold on that individual
  3. rectification – the ability to correct incorrect information
  4. erasure – the right to be forgotten
  5. restrict processing
  6. data portability – to receive information from a data controller in a commonly used format, (i.e. a Word or Excel file)
  7. object; and
  8. not to be subject to automated decision-making including profiling
 

Other changes

If your WI receives a request from a member to see their personal information (a subject access request) you need to provide this information to the member within new timescales and requirements. When you carry out a new project you need to make an assessment of the risks involved with using personal information in that project.  You should make sure you have the right procedures in place to detect, report and investigate a data breach. A data breach occurs if personal data is accidentally accessed by an unauthorised person, or if a significant set of personal data is altered, disclosed, destroyed or lost. For example an attendance list that is lost on a train or a member’s email address that is shared with a non-member without their consent. The penalty fines for organisations that do not comply with the GDPR could reach an upper limit of €20 million or 4% of annual global turnover (whichever is higher). There will be no requirement for organisations to register with the ICO, but they will need to pay annual fee. The payment structure is yet to be determined. WIs are generally exempt from registration and the payment of the annual fee.

 

What is the NFWI doing?

The NFWI is here to support WIs in your work to ensure compliance to the GDPR. We strongly encourage your WI to go through the resources below to get an overview of the GDPR and what you need to do to prepare for the changes. As always NFWI staff are on hand to try and help with any queries and concerns.

 

Your guide to the GDPR

General Data Protection Regulation

The Information Commissioner’s Office (ICO) is a UK independent authority that regulates privacy laws in the UK. They are continuously developing helpful guidance on Data Protection and the forthcoming GDPR. Somehelpful resources include:

Guide to Data Protection

Electronic Marketing

Getting ready for the GDPR

Data Protection Bill

Follow our advice for sharing photos and videos of individuals on social media… >

 

 

Helpful documents

 

Consent-guidelines.pdf

11.05.2018

An explanation of what consent and other lawful bases mean.Download >

 
 

GDPR-Practical-steps-and-examples-for-federations-and-WIs.pdf

11.05.2018

Practical advice and examples for federations and WIs to comply with the GDPR.Download >

 
 

NFWI-Legitimate-Interest-Assessment-LIA.docx

11.05.2018

A checklist to help you assess whether there is a legitimate interest behind the processing.Download >

 
 

WI-Data-Mapping.xlsx

11.05.2018

A record of processing activities to help your WI comply with the GDPR.Download >

 
 

GDPR-guidance-for-WIs-and-federations.pdf

11.05.2018

This document will help prepare your federation or WI for the General Data Protection Regulation..Download >

 
 

WI-Member-Registration-Form.pdf

11.05.2018

In order to comply with the GDPR, we have created a new member registration form..Download >

 
 

Guidance-for-WI-Secretaries.pdf

11.05.2018

As a WI Secretary we are asking for your assistance in communicating the changes to..Download >

 
 

NFWI-Online-Privacy-Notice.pdf

11.05.2018

This privacy notice provides information about the different types of personal information that we collect..Download >

 
 

Data-Protection-Guidance-for-WIs-February-2017.pdf

05.06.2017

Data protection guidance for all WIs (published February 2017).pdfDownload >

 
 

Online Booking Now Live For Denman

 

Yes, Denman have gone fully digital with their bookings which should reduce the strain on their phone lines too. So take a look at their website updates and see if there’s anything that takes your fancy.


Sports Week is back for 2018!

WI Sports Week is making a welcome return in 2018!

After the popularity of the first WI Sports Week, held in 2016, the week-long sports event is being repeated in 2018 (and will continue to occur biannually). From 15th – 22nd September 2018 why not offer your members the chance to try out some new, different or maybe challenging sports activities. Last time we had WIs completing a variety of challenges from abseiling, to tennis, to weight training to archery. Lots of local venues, particularly places such as scouting and guiding centres offer taster classes for very reasonable rates. Let us know your plans beforehand by dropping us an email with details of what you’ve got organised. And obviously once the events are underway, we’d love to see all your photos of what you all got up to! Here’s some members from the last Sports Week in 2016…


 

WI members to get a WIggle on

England Netball and The NFWI are delighted to announce a partnership that will see Walking Netball sessions provided to WIs across the country. An open application period saw over 200 WIs express an interest in being part of this exciting project. Find out more about this here: Get A WIggle On!


 

MyWI Launched By NFWI

How can I help my WI members access this new service?

If you haven’t yet received a ‘Welcome to the Digital WI’ email with your ‘My WI’ login details, you can now request access to the site online. Simply go to https://mywi.thewi.org.uk/ and press the ‘Request Access’ button. Alternatively please call us on 020 7371 9300 and select option 0 to get set up over the phone. ‘My WI’, the dedicated WI membership site is now live. Find more information below. What is My WI? My WI is a new NFWI website that’s exclusive to WI members, to help them get the best from their membership. From the latest NFWI information and advice for running your WI, to campaigns actions and inspiring cookery, craft and floral design projects that have been specially designed for members – My WI is a one-stop-shop for everything a WI member needs to know. When can I access it? The website officially launched at the NFWI Annual Meeting on 7 June and all members have been gradually receiving detailed instructions explaining how to access the site since Monday 12 June. If you haven’t yet received a ‘Welcome to the Digital WI’ email with your ‘My WI’ login details, you can now request access to the site online. Simply go to https://mywi.thewi.org.uk/ and press the ‘Request Access’ button. Please note to ensure your account is secure your personal information is verified manually, which may take up to 5 working days. Alternatively please call us on 020 7371 9300 and select option 0 and we will be able to get you up and running over the phone. Please ensure you have a valid email address registered on the MCS before requesting access, as this is the email address your Digital WI login details will be sent to. You can contact your MCS Rep or Federation if you are unsure. How do I login? An email will be sent to the email address registered on your MCS record. Follow the steps outlined in the email to create a secure ‘Digital WI’ password. Once your password has been set you will be able to use your account to access both the MCS and My WI. The MCS (Membership Communications System) is the secure WI database that holds members’ details and enables communication throughout the organisation. It is important that the information on your MCS record is always up to date. With a Digital WI account you will have full control of your information. Why do I need an email address and password to use My WI? All the membership news, campaigns actions and projects on My WI are exclusive and provided as an additional benefit to help members get the most from the WI. Having a login means only members can access them. What if I am already an MCS user? (WI MCS Rep etc.) If you are already an MCS user and have a password, you won’t need to do anything. You can access My WI now using your existing MCS username and password. Simply visit https://mywi.thewi.org.uk to get started. For more information about My WI, you can download this leaflet from the Communications department.  

NFWI taking part in Show the Love again in 2018

10/24/2017 WI Green Heart Stickers                         Last year 500 members requested the community pack and over 130 WIs sent in photos from their community events. NFWI want to build on this and make 2018 even bigger! A community pack with exciting ways you can take part and new craft and baking templates and green heart stickers will be ready by November. Please email publicaffairs@nfwi.org.uk to receive the community pack and stickers when they are ready, and specify whether you want to receive them via post or email.